Each case follows the same structure: the situation, what the client needed, how the solution works, and the result. All cases are anonymous.
Waste management
Waste identification forms and transport documents arrive as PDFs from dozens of issuers, each with its own layout. They were retyped by hand, and every typo was a compliance risk.
Now any layout is read without templates: every value shows where it was found, with a confidence score; only uncertain fields go to a person; unreadable fields stay empty instead of being guessed.
Façade construction
Tenders for large buildings were priced across two big Excel files: the panel take-off from the architectural drawings and the pricing schedule each client requires. Keeping them consistent was slow and error-prone.
Now one platform handles both, from counting panels on the drawings to the final price, tested on about 1,000 panels per project.
Interior design
Furnishing hotels and offices means pricing thousands of items floor by floor and room by room.
The platform imports the building programme, prices each item in five tiers with live totals, then matches real catalogue products. Example: a 120-room hotel loaded from Excel.
Public administration
A small team of analysts had to compare national law with over 7,000 EU acts.
The platform compares texts, lists gaps, drafts reports in the house style and plans the transposition. It runs on-premise: documents never leave the client’s infrastructure, and every output is validated by a person.
Multichannel retail
An accessories retailer sells B2C and B2B through several channels in many countries. Working out the correct VAT rates and up-to-date daily balances was manual: data from the online shop, PayPal, the bank account, the logistics platform and Excel sheets was consolidated by hand.
The aiconis platform now connects these sources in one place. AI reconciles the data and produces the fiscal documents automatically, every day. When something does not match, such as a missing or different payment, the platform raises an alert, and staff can instruct the AI on how to handle that type of case from then on. The AI also drafts emails to customers, for example about missing payments or open returns, which staff adjust and send.
Keeping know-how when people leave
A key employee announces their retirement. Years of experience live in their head: how to handle special customers, which exceptions apply, who to call.
Instead of a rushed handover, the aiconis platform captures this knowledge from interviews and documents and turns it into a knowledge base the team can ask. The repetitive part of the role is automated, and the job description for the successor is rewritten around the tasks where people add the most value.
In one hour we find out together which process to start with. The first meeting is free.
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