What we automate
Every SME has processes that eat time without creating value. We start where the effort is highest and the rules are clear. Seven patterns we see in almost every company:
From spreadsheets to platform
The problem. Quotes, budgets and price lists live in large Excel files that only one person understands.
What the aiconis platform does. One shared tool with the same logic, rules and checks, exporting to the formats your clients require.
Document reading
The problem. PDFs, forms and delivery notes in dozens of layouts are retyped by hand.
What the aiconis platform does. Extracts structured data from any layout, checks it and sends only uncertain fields to a person.
Quotes and tenders
The problem. Pricing a large offer takes days, and errors are expensive.
What the aiconis platform does. Counts, prices and assembles the offer in one flow, with every number traceable.
Finance and reconciliation
The problem. Sales, payments and returns are matched by hand across shop, payment provider, bank and spreadsheets.
What the aiconis platform does. Connects the sources, reconciles them daily, prepares fiscal documents and flags anomalies for a person to decide.
Email and service
The problem. Inboxes and requests are sorted manually, often in several languages.
What the aiconis platform does. Reads, classifies, drafts answers in your brand voice and routes them, with approval where needed.
Reporting and data sync
The problem. Reports are copied together from several systems every week.
What the aiconis platform does. Collects data, calculates KPIs and sends the report automatically.
Succession and know-how
The problem. An experienced employee leaves, and their know-how leaves with them.
What the aiconis platform does. Captures their knowledge as searchable data, automates the repetitive part of the role and helps redesign the job description for the successor.
Not on the list? Most processes with clear rules and repeated volume can be automated. Let's check yours in the AI Potential Check.
Questions we hear about these processes
Which processes can be automated?
Typical examples are emails and customer requests, after-sales and warranty handling, quotes and tenders, document reading, payment reconciliation, reporting, data syncs between systems and spreadsheet-based calculations. If a process follows rules and repeats often, it is usually a candidate.
Can AI replace our Excel spreadsheets?
Yes. aiconis turns quotes, price lists, budgets and trackers that live in large Excel files into one shared platform with the same logic, built-in checks and exports in the formats your clients need. Your team keeps the know-how; the fragile files disappear.
An employee is leaving. How can AI help us keep their know-how?
aiconis turns a departure into an opportunity to redesign the role. First, we capture what the person knows from structured interviews and their documents: decisions, rules, exceptions, contacts. This becomes a knowledge base that colleagues and successors can simply ask. Then we review the tasks of the role: repetitive work is automated, and the new job description focuses on judgement, relationships and the work where people add the most value. The know-how stays in the company, and your people spend their time where it counts.
Next step
In one hour we find out together which process to start with. The first meeting is free.
Book your AI Potential Check